Archives and Special Collections Guide

Overview

LogoOverview

The UNB Archives & Special Collections Department:

  • collects, preserves and administers the records of, and papers related to, the University of New Brunswick and its predecessors and affiliates, to foster an understanding of our past, ensuring also the availability of these materials for administrative, legal and research purposes
  • acquires, preserves and makes accessible private, historical and literary papers, books, pamphlets and periodicals relating to New Brunswick in particular, and the Maritime Provinces in general

All members of the university community as well as those outside the university are welcome to use the resources and services of the department. Most material held in the UNB Archives and in Special Collections can be found via online databases such as WorldCat or The Gateway. 

Some material is accessible in digital format from these and other sources. However, given the nature of such material, an on-site visit may be required to make the best use of it as this material does not circulate. While some special collection books can be retrieved on request at the public service desk, use of all archival manuscript material is by appointment only.

 During the academic year, from September to April, materials are retrieved for use, Monday to Friday 10 am until noon and 1 to 4 pm. Please consult the departmental web page for summer hours.

Appointments may be arranged by telephone at 506-453-4748 or by filling in the Appointment Request form.

Archival research takes time. To better prepare for a visit, please review departmental hours and policies and procedures covered in our FAQ.

Additional information can be found in the downloadable Introduction to Archives & Special Collections as either a pdf file or a powerpoint slide presentation.

How Archives & Special Collections differs from the rest of the library:

Where materials acquired elsewhere in the library are published and can be duplicated or replaced, all the materials held by this department are rare or unique and irreplaceable. By their very nature these materials are fragile and vulnerable to damage  simply through being handled. If these items are lost, stolen or irreparably damaged, the information contained therein is lost forever. 

Because of this, Archives & Special Collections departments have use and security procedures which diifer from those of other library departments. The material can not be browsed on stacks. It must be retrieved by staff and consulted in a supervised reading room, ensuring a balance between preservation and access. 

This guide provides an overview to faciltate the use of archival and special collections materials.

Archival Materials

logo Archival/Manuscript Material

Housed here are over 6, 500 ft of UNB's institutional papers and private historical and literary papers relevant to New Brunswick.

UNB's institutional records constitute the University Archives, whilst the private papers are considered special collections.

University Archives include records and publications produced by academic and administrative units, university committees, student associations and club, and faculty and staff, ranging from correspondence and committee minutes to memorabilia, photographs and policy statements.

Literary fonds include a strong collection of New Brunswick authors, for example Charles G.D. Roberts, Fred Cogswell, David Adams Richard and David Walker. The department actively seeks out the papers of New Brunswick authors and continues to add to this rich source material.

Historical fonds include the papers of notable New Brunswickers the Right Honourable R. B. Bennett, Lord Beaverbrook's Canadian Correspondence and the Winslow and Saunders families' papers from the loyalist period.

Departmental pages provide additional information

Finding Archival/Manuscript Materials

Archival materials are by their nature rare or unique, and so too is their description. Access to most such material is through finding aids. While a significant portion of our materials are discoverable via an online finding aid database, other guides are accessible via our web-page or in print.

The place to begin your search for archival or manuscript material is through our online finding aid database The Gateway.

Additional finding aids are accessible via departmental pages.

Using Archival/Manuscript Materials

Since many of the items housed in Archives & Special Collections are rare, unique, or fragile, special care must be taken when handling them. The co-operation of researchers is requested in order to preserve these items. All of the materials are non-circulating and may only be used in our Research Room. Additionally:

  • material for consultation must be requested in advance
  • full fonds, collection or item information must be supplied for retrieval
  • retrieved items will be available from 9 am to noon and again from 1 to 4 pm
  • drop-in requests for material can not be accommodated
  • please ask before taking photographs, use of flash is prohibited
  • photocopying is done by staff, on request for which there is a charge

To make arrangements, please contact us via e-mail or by telephone: (506) 453-4748. For additional information please see the departmental FAQ page.

Special Collections

logoSpecial Book Collections

Archives & Special Collections houses more than twenty (20) Special Book Collections. A selective listing of these include:

  • Archives Book Collections (HIL-SPECAR)
  • UNB Theses (HIL-SPECAR)
  • Rare Books (HIL-SPECRB)
  • Beaverbrook Rare Book Collection (HIL-SPECBC)
  • King's College Library (HIL-SPECKC)
  • Marquerite Vaughan Collections (HIL-SPECVA)
  • New Brunswick School Book Collection (HIL-SPECTB)

Most of these collections and titles contained therein can be found by searching through WorldCat. A more detailed explanation about some of the collections can be found on the departmental pages about Book Collections. A complete listing of the collections and the codes which can be used to search within them can be found from UNB Libraries Catalogue Location Guide.

Search UNB WorldCat:     

Advanced Search | Locations Guide | Other Catalogues | Help/FAQ

Limiting Searches to Special Collections Materials

Archives & Special Collections material can turn up in any WorldCat search. By way of example, search for "inventing Academic Freedom" as a title rather than keyword. You should find  7 copies of the book in various UNB Libraries, among them the Law Library in Fredericton and HWK in Saint John. There are several copies in HIL, among them the Main Collection (HIL-STACKS) and the Popular Reading Collection (HIL-POP). The Archives & Special Collections copy, indicated by the HIL-SPECAR location code, is signed by the author, and may be used only in the library.

Location Search Results

Alternatively, look here Inventing Academic Freedom to see the live display in WorldCat.

If you wish to search for an item specifically from one of the Special Collections, use a location/collection code to limit the results. 

Sample special collection searches
Type What it searches
b8:HIL-SPECAR kw:loyalist* books in the general special collection about loyalists
b8:HIL-SPECH au:pauline johnson books in the Hathaway Collection written by E. Pauline Johnson
b8:HIL-SPECKC yr:16* books from the King's College Collection published in the 1600's

Other Special Collection Book Sources

Much of the older archival, special collection book and periodical materials are beyond copyright dates and in the public domain. As a consequence there have been many dedicated efforts to make these titles available electronically.

Listed here below are a few alternate sources:

Canadiana
Canadiana identifies, catalogues, digitizes and provides access to books, newspapers, periodicals, images and nationally significant archival materials.
HathiTrust Digital Library
HathiTrust describe themselves as "a partnership of major research institutions and libraries working to ensure that the cultural record is preserved and accessible long into the future."
Internet Archive
Internet Archive "is a non-profit library of millions of free books, movies, software, music, websites and more."

Using Special Collections Materials

As with all Archives & Special Collections materials, the following apply:

  • material for consultation must be requested in advance
  • full call number and collection information must be supplied for retrieval
  • retrieved items will be available for use in the Winslow Reading Room only 
  • retrieved items will be available from 10 am to noon and again from 1 to 4 pm
  • drop-in requests for material can not be accommodated
  • appointments during working hours, can be accommodated
  • please ask before taking photographs, use of flash is prohibited
  • photocopying is done by staff, on request, for which there is a charge
To make arrangements, please contact us via e-mail or by telephone: (506) 453-4748.
For additional information please see the departmental FAQ page.

Photographs

logoPhotographs in Archives & Special Collections

The University Archives Photograph Collection (UA PC) contains images depicting all aspects of campus life, including pictures of campus buildings and landscapes, sporting events, social activities, and individual and group portraits. Photographs in this collection have been scanned and images are accessible via The Gateway

Most of UNB's class composite photographs, dating from the late 19th century to the mid-1950s, have been scanned and are accessible through our UNB Class Composite and Group Photographs Database.

There are also photographs scattered throughout many of the manuscript collections. Many of these photographs have been scanned and are searchable through The Gateway. HINT: To search for images only, please click the check box below the search box.

 

Using photographs from Archives & Special Collections materials

If you wish to use or reproduce images from Archives & Special Collections holdings please be aware of copyright and use restrictions.  Images in the Gateway are watermarked to protect UNB's and other photographers' intellectual and copy rights. For some photograph collections rights either belong to or have been transferred to UNB. In other cases, such as those of the renowned photographer Karsh, rights have remained with an established legal estate.  Depending upon the intended use of an image, lower or higher resolution files can be provided. There is a fee for this service. Please send a query about image use via e-mail.

Citing Your Sources

LogoCitation Guide for Archival Material

Basic citation for archival material

Footnote/Endnote

Name of fonds/collection, alphanumerical designation, Series #, "Series title," Box #, File #, "File title",

date, Archives & Special Collections, University of New Brunswick Libraries, Fredericton, New

Brunswick.

 

Short form

Name of fonds/collection, Series #, File #, date.

 

Bibliography

Name of fonds/collection, numerical designation. Archives & Special Collections, University of New

Brunswick Libraries, Fredericton, New Brunswick.

 

Example:

Footnote/Endnote

John Hasek Society fonds, MG H 183, Series 1 "John Hasek Society Board Records," Box 1, File 2,

"Board Correspondence," 1990-1991, Archives & Special Collections, University of New Brunswick

Libraries, Fredericton, New Brunswick.

 

Short form

John Hasek Society fonds, Series 1, File 2, 1990-1991.

 

Bibliography

John Hasek Society fonds, MG H 183. Archives & Special Collections, University of New Brunswick

Libraries, Fredericton, New Brunswick.

 

Citation for photographs

Footnote/Endnote

Name of fonds/collection, alphanumerical designation, Series #, "Series title," Photographer's name (if

known), Photograph number, "Title of photograph" date, Archives & Special Collections, University of

New Brunswick Libraries, Fredericton, New Brunswick.

 

Short form

Name of fonds/collection, Series #, photograph number, date.

 

Bibliography

Name of fonds/collection, numerical designation. Archives & Special Collections, University of New

Brunswick Libraries, Fredericton, New Brunswick.

 

Example:

Footnote/Endnote

University of New Brunswick Public Relations Department Photograph Collection, PR, Series 1,"Pre-1980 Fredericton and Saint John Photographs," Item 6759, "Red Bloomers basketball team, Cathy Maxwell, Patty Sheppard and Joyce Pedersen," [19--], Archives & Special Collections, University of New Brunswick Libraries, Fredericton, New Brunswick.

 

Short form

University of New Brunswick Public Relations Department Photograph Collection, Series 1, Item 6759,

[19--].

 

Bibliography

University of New Brunswick Public Relations Department Photograph Collection, PR. Archives &

Special Collections, University of New Brunswick Libraries, Fredericton, New Brunswick.

Citations for AV material

Footnote/Endnote

Name of fonds/collection, alphanumerical designation, Series #, "Series title," "Item title," date, Archives & Special Collections, University of New Brunswick Libraries, Fredericton, New Brunswick.

 

Short form

Name of fonds/collection, Series #, "Item title," date.

 

Bibliography

Name of fonds/collection, numerical designation. Archives & Special Collections, University of New

Brunswick Libraries, Fredericton, New Brunswick.

 

Example:

Footnote/Endnote

Harold A. Sharp fonds, UA RG 333, Series 3, "Collected documentation for the Strax Affair," File 11,

"Recording Tapes/Audio Reels, "Item "Memorial Tribute to A. J. Muste known as the "Dean of Pacifism", Archives & Special Collections, University of New Brunswick Libraries, Fredericton, New Brunswick.

 

Short form

Harold A. Sharp fonds, Series 3, Item "Memorial Tribute to A. J. Muste known as the "Dean of Pacifism" (b.1885 d.1967) WBAI documentary produced for Pacifica Radio and narrated by Steve Post," [196-?].

 

Bibliography

Harold A. Sharp fonds, UA RG 333. Archives & Special Collections, University of New Brunswick

Libraries, Fredericton, New Brunswick.

 

Note: Only use Subseries title and number and file title and number when applicable. This may not be

present in all descriptions.

 

Also available is a printable, pdf version of this guide.

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Related Internet Sources

logoInternet Sites

UNB links:

Site Use/Contains
Archives & Special Collections Home Hours, forms, borrowing procedures, links to other departmental resources
Archives & Special Collections Databases Specialized databases such as UNB Honorary Degrees and UNB Class Composite and Group Photographs
Archives & Special Collections Digital Collections Selected projects of digitized material such as the Winslow Papers
Loyalist Collection Documents about those supportive of the British during the American Revolution dating mostly from 1750 to 1850
UNB History at a Glance UNB's history wiki
Related Sites Other UNB and UNB Libraries sites linking to historical information

 

New Brunswick links:

Site Use/Contains
ArchivesCANB Database providing access to descriptions of archival material in New Brunswick
CANB Council of Archives New Brunswick, links to other provincial collections
New Brunswick Museum Database of artifacts, photographs and references held by the museum
PANB Provincial Archives of New Brunswick - the best source for genealogical and vital statistics (births, deaths, marriage) information
Related sites Additional provincial archival sites and sources

 

Canadian links:

Site Uses/Contains
Archives Canada A gateway to archival resources from more than 800 Canadian repositories
Canadian Museum of History Collections This is a link to the Canadian Museum of History and the Canadian War Museum combined database
Dictionary of Canadian Biography In publication for over 50 years, DCB website now provides access to over 8,500 biographies from its print volumes.
Library and Archives Canada A diverse and rich site that should be used by anyone exploring Canadian history or doing genealogical research
Related sites Other national sites and organizations

 

International links:

Site Uses/Contains
Archives Nationales National archives of France
Library of Congress LoC website is a treasure trove of digital collections in all formats
National Archives United States national archives
NYPL New York Public Library maintains a huge archives & manuscripts collection
The National Archives National archives of the United Kingdom